Project estimation software
Apropo is a project quoting (CPQ) platform developed exclusively for estimating projects at software agencies.
AI-Powered
Estimate, Win & Control Projects at Your Software Agency
Estimate projects in minutes with data-trained AI, create winning proposals and compare your estimates with delivery.
Automated in one platform.
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AI-Powered
Finally... Project estimation platform for software agencies
For software agencies
Developed specifically for the needs of software agencies obsessed with efficiency and customer experience, by former agency professionals.
Doing what Excel can’t
Providing automation, speed, control and customer experience unreachable with spreadsheets.
Beating AI agents
AI quoting engine that beats local AI agents with mixture of your specific context, previous estimates, your delivery data and benchmarked market data.
Automating your project estimation process.
End to end.
Estimate 8x faster
Achieve in 2 minutes what takes 2 hours with a local AI agent + Excel combo.
Instant estimates with data-trained AI
Upload project brief and see our AI engine quoting it based on your estimate & delivery data.
Templates & repeatable components
Create templates of your project types and repeatable project components to standardize your quoting.
Manage project risks
Add risk buffers and % calculations for PM and QA in an error-proof way.
Win 30% more projects
Steal your client’s attention with interactive, engaging quotes. Provide buying experience unreachable with spreadsheets and PDF files.
Interactive quotes
Add your branding and share interactive, professional and compelling quotes that your clients will understand.
Let your clients configure the scope
Boost your client’s involvement by enabling them to configure the scope. Make them feel they’re building the offer with you.
Video recordings
See how your clients interact with your quotes and earn millions on better business decisions.
Control & Standardize
Control estimates against delivery, build a repeatable winning process and standardize it across your organization.
All quotes in one place
Gather all your estimates in one place and control their change track with quote versioning. No more missing v6_final_FINAL2026.XLSX files.
Export to Jira
Match your estimates with delivery. Transform quote to Jira backlog with the Export feature and track estimate vs. delivery.
API & MCP
Connect quoting with your ecosystem with our API and MCP server. No more blind decisions.
Your entire quoting process.
Now in one tool.
New project
request
request
Data from previous projects
Data-trained AI
Estimate
Project scope
Estimate
Add % works
Review
Add buffers
Project timeline
Proposal creation
Add rates
Check margins
Share quote
Work with Client
Delivery
Export to Jira
Track estimate vs. delivery
Overview data
Integrated with your ecosystem
Resourcing tool
Invoicing tool
Data dashboards
CRM
Improving your estimates with data
Solutions built for every team
Benefits for CTOs
Standardized and more predictable estimates
70% less human errors
Reduced gap between estimate & delivery
“Apropo helped us speed up the quoting process by creating templates for estimates and tasks. It also allows us to create project timelines in seconds and plan the team's work initially.”
Michał Wigda
Chief Delivery Officer at Pagepro
Project Managers
Project timeline creation in 1 click
Transparent project risks management
Export to Jira
“The implementation of Apropo significantly streamlined our quoting and proposal process. It allowed us to make it repeatable and create reusable components, so we spend much less time on them.”
Artur Rak
Project Management Team Lead at White Label Coders
Business Analysts
3h less on every quote
Transparent requirements structure
AI scoping and reusable components
“Apropo allowed us to easily prepare templates for our services, repeat the entire process, and reduce preparation time. A great feature is the ability to see how the client navigated the offer.”
Konrad Kozakiewicz
New Business Manager at 4 o'clock Interactive
Sales
Video recordings & analytics of customer behavior
+30% more deals closed
20% more upsells
“Apropo significantly accelerated our quotes. What is best, quotes look great and give our clients the ability to independently choose the project scope, which helps a lot in sales.”
Adam Gontarz
CEO at CrustLab
Engineering Managers
Easier to estimate technically complex projects
Transparent communication of assumptions & dependencies
Knowledge bank with previous estimates
“Quotes created in Apropo clearly show the cost of each item, helping clients understand them better. It limits human errors like 'deleted formulas' which are common in Excel.”
Maciej Bozik
CTO at IVN Digital Agency
C-level Executives
Advantage over other agencies
30% more projects won
15% higher project margin
“Our estimates got more accurate. Our customers love how they look and become much more involved. We spend much less time on backlog planning thanks to Jira integration.”
Damian Winkowski
Software Engineering Manager at Leocode
Solving typical quoting problems
Estimate / Delivery cost mismatch
Client has $100K, devs quoted $200K
Syncing multiple spreadsheets
Overestimated project lost the deal
Vague scope requirements
Every team working in different tool
Client changes the scope
Estimate / Delivery cost mismatch
Client has $100K, devs quoted $200K
Syncing multiple spreadsheets
Overestimated project lost the deal
Vague scope requirements
Every team working in different tool
Client changes the scope
No one knows the final version
Formula error broke the estimate
Project got underestimated
Estimating the same thing from scratch
Project sold with no risk factor
No response from the client
Getting quote from devs takes ages
No one knows the final version
Formula error broke the estimate
Project got underestimated
Estimating the same thing from scratch
Project sold with no risk factor
No response from the client
Getting quote from devs takes ages
With Apropo, you’ll forget they ever existed.
Excel vs. Apropo
Excel is great. But is it the best for quoting?
Excel
AI
Apropo
Detailed scope breakdown
Formulas
Flexibility
Resilient to human errors
All quotes in one place
Repeatable components
AI estimates
Different view for devs, sales and Client
See full comparison
Apropo is designed speciffically for software agencies who value accuracy and speed.
You deserve it
TIME 80%
Quotes done 80% faster
SALES 30%
Higher conversion of your offers
MARGIN 15%
Higher margin on every project