20% Higher Sales at Skillforce

Software Agency

Machine Vision

Poland

10+ employees

Key results:

20% Higher Sales

Faster Estimates

All Team in One Place

Maciej Gdula

CEO at Skillforce

"Apropo allows us to create quotes that are 10x simpler and more readable for our clients than Excel. It also allows us for better modularization of quotes and showing the client which elements of their system cost how much. On top of that, we can finally work as a whole team on a single file instead of juggling several different Excels."

What is Skillforce and what’s your role there?

Skillforce is a software development agency based in Gliwice, Poland. The company completely specializes in Machine Vision, building advanced custom programs that can see, read, and understand movements in real time, such as systems for tracking football players on the field or analyzing the recovery progress of rehabilitation patients. I am working at the company as the CEO.

The Challenge: Translating Complex Tech into Business Language

For such a highly specialized firm, the primary challenge was presenting the intricate technical requirements of Machine Vision systems in a form that was clear and understandable for business clients.

Confusing spreadsheet metrics - our clients frequently struggled to easily understand or digest traditional Excel grids, creating friction during sales conversations.

Opaque feature pricing - we lacked a straightforward framework to modularize our quotes and clearly display to the buyer how much specific elements of their custom system cost.

Isolated estimation silos - our development, sales, and management departments had to constantly juggle different spreadsheet versions back and forth, leading to version control issues and operational clutter.

The Solution: 10x Better Readability and Modularity

Skillforce.pl decided to replace traditional Excel sheets with the Apropo.io platform to establish a new standard in their quoting process. This change allowed for better modularity of estimates and a presentation format that is significantly simpler and more transparent for their partners.

Clear client presentation - the platform converted overwhelming grids into interactive, client-facing quote proposals that are ten times simpler and cleaner for prospects to evaluate.

Granular cost modularization - the software enabled our team to beautifully structure incoming requirements into logical modules, clearly demonstrating the financial value associated with every milestone.

Centralized online workspace - the tool provided a single online file where developers, PMs, and sales reps can securely collaborate in real time, eradicating email attachment confusion entirely.

By adopting Apropo.io, Skillforce.pl ensured that their professionalism at the sales stage matches the world-class technical competence of their engineering team.

What are the 3 top benefits you observed?

20% Higher Sales

We experienced a 20% lift in total revenue because our proposals became significantly easier for prospective clients to read and approve.

Faster Estimates

We dramatically accelerated our quote turnaround times, freeing up valuable engineering hours for actual project delivery tasks.

All Team in One Place

We eliminated version control chaos by moving our entire cross-functional team into a single online collaborative environment.

What are the 3 top Apropo features for you?

Sharing estimate with client

This capability allows us to seamlessly send polished, branded, and interactive web proposals that immediately build customer trust.

Estimation table & versioning

The easy-to-use quote matrix makes it simple to break down large, custom requirements into clear, scannable tasks and features.

Visibility management for the client

This functionality lets us securely integrate our sales and engineering teams into a single workspace while managing precisely what our clients see.

Do you recommend Apropo for other software agencies?

Absolutely. For any growing software development agency wanting to eliminate manual spreadsheet errors, improve multi-department workflow tracking, and provide corporate prospects with an outstanding, transparent proposal experience, Apropo is a critical addition to the sales engine.